Scheduling Blog (page 4)

I fired one of my family members. My efforts to contact her went un answered so I left a message she was terminated for causing unacceptable hardship to my business. What are your comments on this situation?

When small companies hire members of the same family this situation is the common result. Small companies should never hire relatives. Family members will see family loyalty as more important that employer loyalty and react by causing problems with your…

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If an employee leaves before accruing full vacation time, are we obligated to pay out the accrued time or the full vacation time?

Your vacation policy is too ambiguous and leaves you vulnerable to a host of problems and complaints. It is possible that your policy could open the door to illegal discrimination charges. Your company needs to create a well-defined policy of…

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What can an employer do if an employee refuses to attend required training? The subject is not covered in the union contract or the job description.

If the training is mandatory and scheduled by the employer it is considered part of the normal shift. The employee can be disciplined for not working the scheduled shift. If the training is a basic job requirement such as a…

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How can we influence an employee to stop exhibiting extreme hairstyles, shaggy hippie, shaved bald and Mohawk styles?

Two questions: What was his hairstyle when you hired him? What did/do you consider normal? You can implement a dress code as long as it is applied and enforced fairly and consistently. It is perfectly legal to discriminate between employees…

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Another question about file security. What are the regulations about storing HR files?

There are no federal and no known state rules regarding file storage. There are penalties and lawsuit consequences if confidential information is exposed to unauthorized persons. Best practice is an always-locked file cabinet in a private office that is locked…

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Are there any suggestions about how to organize a major project to convert personnel files to image and save them to our document repository for easy retrieval and maintenance?

This may be a good question for a database designer. The answer is very subjective. It is simplest to organize digital files like the paper files. Paper personnel files are organized by employee, with each employee’s information in a separate…

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What laws specify whether or not we can combine the medical files, I-9s and personnel files for terminated employees?

It is best practice to keep all these items separate. ADA regulations do not make a distinction between current and former employees when confidential medical files are concerned. There is no specific law requiring I-9s be separate from personnel files…

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