If the training is mandatory and scheduled by the employer it is considered part of the normal shift. The employee can be disciplined for not working the scheduled shift. If the training is a basic job requirement such as a…
Two questions: What was his hairstyle when you hired him? What did/do you consider normal? You can implement a dress code as long as it is applied and enforced fairly and consistently. It is perfectly legal to discriminate between employees…
First, whose permission would he/she need? The CEO outranks the HR director and everyone else. Personnel files are not personal; they are business records and are available to the top executive just like P&L statements and accounting records. The top…
There are no federal and no known state rules regarding file storage. There are penalties and lawsuit consequences if confidential information is exposed to unauthorized persons. Best practice is an always-locked file cabinet in a private office that is locked…
This may be a good question for a database designer. The answer is very subjective. It is simplest to organize digital files like the paper files. Paper personnel files are organized by employee, with each employee’s information in a separate…
It is best practice to keep all these items separate. ADA regulations do not make a distinction between current and former employees when confidential medical files are concerned. There is no specific law requiring I-9s be separate from personnel files…
State laws apply to break rooms and no state requires employers to provide separate spaces for breaks. In California and a couple of other states employers are required to pay workers for their breaks if no away-from-work space is provided…
As recordkeeping is concerned, past employees’ records must be treated the same as current employees’ records. Merging information into one file is not allowed. Under ADA regulations medical records must be kept in a separate confidential file. I-9 forms and…
This is legal and is a common practice among many employers. Hotels, restaurants and bars often prohibit ex-employees on the property for any reason. Much of today’s workplace violence is committed by ex-employees so taking steps to keep these people…
Allowing this practice can expose your organization to a huge liability. Personal medical records could be seen by unauthorized persons while the records are in the possession of the employee away from the office. In the office environment confidentiality is…
