What can an employer do (legally) to encourage employees to punch in and out properly?

The most frequent reason for missed punches is late arrivals. Failing to punch in can hide a late arrival or at least make it undocumented. These employees are easily replaced with more responsible ones.

Start with a memo describing the problem and make sure all employees know they are required to punch in and out or be subject to disciplinary action. Specify the disciplinary progression and include termination for chronic offenders. This problem usually goes away after a couple of people are written up or a person is terminated.

Hope that helps you out. =)

A note about HR laws:
Laws concerning employee treatment, benefits, hiring and firing…etc are multi-level. What this means is that there are Federal laws, state laws and sometimes local regulations that have jurisdiction over an employee. The information presented here should not be considered legal advice. Ultimately, employers with serious legal questions should consult local attorneys with expertise in worker relations.
The questions and answers presented here are based on research and data from internet sources and should not be considered the final word.

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